Dealing With Manager Stress? Try Not Giving a Crap

When asked about manager stress, I am reminded of when I did my very first gig as a Management Consultant.  The company I worked for paired me up with one of the wise old owls, whose job it was to show me the ropes, and make sure I didn’t say anything too stupid so as to jeopardize the relationship with the client.

His first bit of advice to me was, “never care more than the client.”  It was incredibly cynical, and incredibly valuable.  I am careful where, and to whom I repeat this advice, but many of the leaders suffering from manager stress I’ve coached over the years should heed this adage.

You can never be the only one who cares about something.  In fact, a key survival skill as a leader in the modern organization is to selectively not give a crap about a whole bunch of stuff.

I am reminded of a public sector client I once had who lamented to me that if they only had more resources, they could get so much more done.  I think she was genuinely shocked when I broke the ugly truth to her that she would never, ever have all the resources she wanted.  It never happens in the private sector, or the public sector – nor should it.

One of the key functions of a manager is to allocate the scarce resources of time, money and talent appropriately.  What separates great managers from the average and poor is their ability to manage the conversion of these resources to maximize the output of their group.

A great way to make yourself absolutely crazy as a manager in any organization is to try to get everything done that the company wants, as well as everything you want to do.  You need to draw your own line in the sand, and figure out what you need to do to be successful, and forget about much of the other stuff.  A great way to accelerate your journey to stress-leave, and make everyone around you hate your guts is to try to be all things to all people.

Of course, doing the above means you will spend a lot of time saying “no” to people, and risk not having anyone like you.  It’s called the burden of leadership, and it’s what you signed-on for once you gave up your individual contributor’s role.

So, to recap:

1)   Selectively don’t give a crap.

2)   You’re never going to have enough resources

3)   Don’t do much of the stuff you think you should be doing

4)   Don’t even attempt to keep everyone happy

5)   Your career as an organizational leader will result in you being in a constant state of marginal “pissed-off’edness”

Wow… that’s quite a bit different than the stuff they taught us in Business School.  But then again, how many Biz School Profs have ever had any success in running an actual business?

Top 10 Manager Challenges (Part B)

Last week we discussed the first five of the Top 10 Manager Challenges, all of which had to do with managing conflict.  This week, we complete our list with the second five having more to do with how leaders manage themselves and the stress they are put under: 

6. Dealing with Constant Change

7. “Baby-sitting”

8. Handling Workload Overload

9. Red Tape and Needless Administration

10. Personal Fulfillment

Monday’s Tip: Be Self-Aware – Listen to your inner voice on how situations and people may be affecting you.  You are much more likely to react well to something, if you are constantly gauging the impact of stressful events on you. 

Tuesday’s Tip: Constantly ask what would happen if you didn’t do something.  Many organizations are great at generating tasks and initiatives that don’t have any impact on the core business, and that no one would notice either way.  Always ask what would happen if you “forgot” to do something.

Wednesday’s Tip: Don’t buy problems back from people.  Sometimes delegation or other forms of task distribution lands back on your desk.  Don’t buy problems back from people.  Offer support, but do not take on other’s problems.

Thursday’s Tip: Constantly look to improve systems and process.  Many tasks are repeated regularly.  Look for better, cheaper and faster ways to complete these tasks.  It may cost you some time and effort in the short term, but longer term you will get that investment back several times over.

Friday’s Tip: Don’t try to be all things to all people.   The best way to upset everyone is to try to be all things to all people.  Have a very clear focus on what you will do, and more importantly what you will not do.

Top 10 Manager Challenges (Part B)

Of the top 10 things that make managers crazy, the second five are all related to managing stress.

Watch the ‘Top 10 Manager Challenges (Part B)’ Video (23 mins 44 sec):

Download the ‘Top 10 Manager Challenges (Part B) Video (m4v)

Download the Top 10 Manager Challenges (Part B) Audio (mp3)

Top 10 Manager Challenges (Part 2 - Self Managment)

Take a look at the ‘Top 10 Manager Challenges Part B’ Cheat Sheet

Top 10 Manager Challenges (Part B – Managing Stress)

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Top 10 Manager Challenges:
Here, we talk about the second five, all of which involve MANAGING STRESS
Constant Change
  • Don’t fight it – have a process
  • Provide change management skills to your people
  • Don’t enable other people’s resistance
  • Over-communicate during change

Babysitting

  • Don’t solve your employees problems for them when you shouldn’t
  • Allow people to make mistakes, and accept the consequences for those mistakes
  • Ensure appropriate consequences for all good and poor performance
  • Don’t get dragged into personality clashes
  • Be professional and calm at all times

Overload and Burnout

  • Be self-aware
  • Take breaks to stay healthy
  • Consider burning your blackberry/iPhone
  • Do not try to be all things to all people
  • Be very focused about what is most important
  • Delegate where you can

Red Tape and Administration

  • Consider what would happen if you ignored it
  • See you can get someone else to do it
  • If you can affect change, do so
  • If you can’t affect change, get it off your desk as quickly as possible
  • Place appropriate value on your time, and hire someone else if appropriate

Personal Fulfillment

  • Understand your connection to the final product
  • Realize that often managers don’t “do” anything
  • Get a hobby
  • Take pleasure in the small victories
  • Understand what motivates you, and give in to those guilty inner desires.

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Management Advice from Monty Python

Some of us love British humour, others not so much. Either way, there is always something to be learned. Earlier this week, Jeff Haden at BNET found some Python video clips with some instructional advice for managers. Happy viewing:

http://www.bnet.com/blog/small-biz-advice/the-monty-python-guide-to-being-a-better-boss

Middle Management Conflicts, and TV Sitcoms

If you’re a regular visitor to this site, you’ll know we like The Office, Seinfeld, Saturday Night Live, and 30 Rock.  With only a few other exceptions, broadcast television is an incredible waste of time, and like other recreational drugs, should be used only occasionally and sparingly.

Interestingly, life on the corporate food-chain is not unlike a poorly written sitcom.  Perhaps that is why so many of them are set in the workplace.  Both the workplace and the crappy sitcoms have protagonists, antagonists, and usually some version of the mentally unbalanced.  Bad writing and poor acting are part of both as well.  Perhaps the only significant difference is that on a sitcom, big problems can neatly be wrapped up in 22 minutes, so there’s time to sell soap and give you a preview to next week’s silliness.

I decided to do some research for this post, so I sat for an evening to watch some sitcoms to make sure I hadn’t misplaced my contempt, and to bring myself up to date on some of the blubber being offered up on TV.

Apparently prime-time comedy is getting worse.  It is also apparent that one doesn’t need an abundance of talent to write this stuff, so Wily Manager proudly presents:

Manager in the Middle

Manager in the Middle is an innovative new sitcom from the people who bring you the Wily Manager weekly podcasts.  The primary character (yet to be named, pending focus group results) is a smart, but cheeky manager constantly being offset by his sadistic immediate supervisor.

The supervisor, Cruela (played by Jane Lynch) loves to pit one manager off against another believing this “healthy” competition will better help her run her business.  Our protagonist is also matrix-managed by a kind, cautious human-resource manager who always knows the right thing to do, but is unwilling to make a decision, and is incredibly conflict-adverse.

Our hero (played by Frankie Muniz (he’s all grown up now)) has four peer managers who all report to Cruella.  Rounding out the cast is:

  • Vlad: The hard-working, smart, reliable foreigner who is easily pushed around for fear of losing his work visa (played by Fez from That 70s Show)
  • Dianne: The single mom who is just trying to make it through the day, but is in constant conflict with Cruela, as she struggles to make it to the daycare on time to pick up her two kids.  Cruela would like to fire her for not working insane hours, but unfortunately (for Cruela) the work she does is outstanding.
  • Don: The smarmy, but oddly likeable young single guy who doesn’t know near as much as he thinks he does.  He also loves to take credit for other people’s work.
  • Vera: The jaded, cynical, sharp-tongued middle aged woman who has over ten years until retirement, but can tell you how many days are left in her working career.

Join us in the first episode when Cruela asks her team to stay late to meet a useless last minute request that everyone knows will go nowhere… and hilarity ensues.

Think we could get Fox to air it after Glee?

Top 10 Manager Challenges (Part A)

Being a manager is hard work, and has a variety of challenges.  Because we like to wrap things up in tidy packages, we picked what we think are the Top 10 Manager Challenges.  Interestingly, the first five are all about conflict, and the management thereof:

  1. Firing People
  2. Discipline of Employees
  3. Showdown with the boss
  4. Being Caught in the Middle
  5. Peer conflict

Next week, we’ll talk about the other five. 

Monday’s Tip: Do your homework.  Whether you are firing someone, disciplining an employee or having a peer conflict, it is important you have the best information you can get.  Ask relevant questions, and gather as much information as you can.

Tuesday’s Tip: Have a paper trail.  In God we trust – all others bring documentation.  Obviously you need to document terminations and discipline, but also get in the habit of documenting interactions with your boss, and/or with peers is there is acrimony.

Wednesday’s Tip: Do not react.  First reactions are usually the wrong ones.  There is nothing wrong with delaying a response until such time as you have processed the information and situation.  The more emotive the situation, the more important this is.

Thursday’s Tip: Deal with it!  Conflict is never fun, but it will get worse the longer you leave it.  It is best to surface and deal with conflict right away, so you can move to resolution and move on.

Friday’s Tip: Do not bad-mouth others.  Do not ever speak ill of anyone you do not want it to get back to – because it always does.  This is especially important of your boss and your direct reports.  Your mother was right:  if you can’t say something nice…. 

Top 10 Manager Challenges (Part A – Managing Conflict)

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Top 10 Manager Challenges:

Here, we talk about the first five, all of which involve CONFLICT.
[What are YOUR Hot Buttons? Take the Conflict Dynamics Profile questionnaire to find out, and get a personalized development guide.]
  1. Firing people
  2. Disciplining people
  3. Showdown with the boss
  4. Being caught in the middle
  5. Peer conflicts
  6. Constant Change
  7. Baby-sitting
  8. Overload
  9. Red Tape – Needless Administration
  10. Personal fulfillment
Firing People:
  • Only the perverse enjoy this part of the job
  • Have a solid paper trail.  If you don’t have one – postpone the firing until you do*
  • Get good advice – HR or legal
  • Make the meeting short and to the point
  • Never fire someone in anger or on the spot
  • Do not put this off because it’s uncomfortable

Employee Discipline:

  • Have a process
  • Document every meeting
    • Formal or informal
    • Written or verbal
  • Make consequences clear in advance of disciplinary action
  • Have all the information at your disposal
  • Have a witness – preferably someone from HR or legal

Showdown with the Boss:

  • Insist on dealing with it in private
  • Never bad-mouth the boss
  • Consider whether s/he has a point
  • Don’t make idle threats
  • Reinforce that s/he is the boss, and you will ultimately do as they ask*
  • Choose your battles carefully
  • Move to resolution, not to perpetuate conflict

Being Caught in the Middle:

  • Tow the party line – even when you don’t agree
  • Explain the rationale as best you understand it
  • Do not blame by pointing up the hierarchy
  • Where appropriate act as a facilitator for a more favourable outcome
  • Be very clear with your people as to what is negotiable and what is not

Peer Conflicts:

  • Determine how important a peer relationship is to you, your department and your ability to be successful
  • Figure out what they need/want from you
  • Help them understand what you need/want from them, and why it is important
  • Escalate the problem only as a last resort

Get Instant Access to 200+ Cheat Sheets, Videos, and Other Immediately Usable Tools for Busy Managers – Try Out a Wily Manager Membership Today!

Top 10 Manager Challenges (Part A)

Of the top 10 things that make managers crazy, the first five all involve some kind of conflict.

Watch the ‘Top 10 Manager Challenges (Part A)’ video (21 mins 9 sec):

Download the ‘Top 10 Manager Challenges (Part A) Video (m4v)

Download the ‘Top 10 Manager Challenges (Part A) Audio (mp3)

Top10ChallengesPartA.ppt

Take a look at the ‘Top 10 Manager Challenges Part A’ Cheat Sheet

What are YOUR Conflict ‘Hot Buttons’? Take the online Conflict Dynamics Profile and get personalized feedback and a development guide.

The Most Effective Interpersonal Communication? Don’t be an A$$hole

OK… we’ll start this week by talking in code.  Even though the inappropriate word above is now widely used on network television, and even Bill Cosby has uttered it from his lips, I’m pretty sure if I repeat the word several times in one post, a number of firewalls will catch it, and I won’t be able to spread the gospel this week.

For our purposes, the code word will be “O-ring”.

I was once told that in this world there are two types of people:  Idiots and O-rings.  Your label is determined by your behaviour, and everyone has acted as both an idiot and an O-ring at various points in their lives.  Some particularly talented people have managed to be both simultaneously, earning the title “idiot-hole”.

When asked if I thought I was an idiot or an O-ring, I struggled for which term I found less offensive, and more importantly what sort of behaviour qualifies one for membership in each category.  The definition of “idiot” is reasonably clear.  Anytime you’ve made an unbelievably stupid choice, you qualify as an idiot.  In my case, I was clearly an idiot when I agreed to sit through a “short video presentation”  (with a complementary cocktail) when I was on vacation in Mexico many years ago.

The definition of O-ring is somewhat more illusive.  I canvassed a number of people to try to determine exactly what would qualify someone to be labeled an O-ring.  As it turns out whenever someone else does something we don’t like, they are an O-ring.  Case in point: traffic.  Of all the people driving within a 100km radius of your vehicle, there is you, and all the other O-rings on the road.

This revelation naturally led me to examine my own behaviour when I was an Operations Manager with many direct reports.  I arrived at the unmistakable conclusion that I was a tremendous O-ring.  I’m not talking about an occasional O-ring maneuver, but rather a full-time job of simply being an O-ring.  My entire work world was an infinite series of actions and decisions that at other people didn’t like.  If I could go back in time, I’d change my title to AC (O-ring in charge).

So, is it possible to be a manager without being an O-ring?  Probably not.  Would you want to be a manager that’s not an O-ring?  Only if you want to be an idiot.

This week we talk about how improving your ability to communicate constructively, you might avoid being labeled an O-ring.