Why Bother With Corporate Culture?

For some people, corporate culture is about trying to get yogurt provided in the lunch rooms at work.  For others, it is one of those things that more rightly belongs with the human resources people to figure out.  This week we talk about why individual managers should care about corporate culture in their own departments, and what they might do about improving it.

Monday’s Tip: Look at your mission, vision and values.  These are the key indicators of your corporate culture.  Why you exist, where you say you’re going as an organization, and how you intend to get there are the foundational building blocks of a corporate culture.

Tuesday’s Tip: Look at your processes, systems, office space, and dress code.  If you want a highly entrepreneurial and agile culture, you can’t have systems and processes that weigh people down in bureaucracy and red tape.  You can’t have a casual culture, if everyone is required to wear formal business wear daily.  Look at how you work in your organization, and determine if it is consistent with the culture you want.

Wednesday’s Tip: Look at what is reinforced: People will do what gets reinforced.  If you want people to be focused on service, for example, then you need to pay and reward people who do this well.  People will follow the incentives to do what they are rewarded for.

Thursday’s Tip: Look at your people.  Who do you hire?  Who is promoted? If you want a culture of inclusivity, where people are valued, then you can’t hire or promote dictators.  Top-down leadership can work very well in the right culture – just make sure that is what you want.

Friday’s Tip: Look at what is measured. As soon as you keep score, people will change their behaviour to affect that score.  If you measure sales, people will focus on that, but be careful, because if you want top quality client service, but only measure sales, then you will get what you measure.

Ace Your Annual Performance Review

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Why Things Go Wrong With Performance Appraisals
  • They are treated as an annual “event” rather than part of the ongoing feedback process.
  • People don’t prepare or dedicate the time necessary.
  • The giver and receiver of the feedback are from different planets
How Discrepancies Occur
  • You don’t fully understand the expectations
  • You measure performance by different “yardsticks”
  • You are delusional
How to Address Discrepancies
  • Know how performance is evaluated:
    • Goals & Objectives
    • 360
    • Behavioural Observation
    • Unstructured format
  • Ask to see the forms/format prior to review
  • Articulate expectations in writing
What If You Don’t Agree?
  • Raise objections professionally and stay calm
  • Ask for specific examples that led to a particular rating/comment
  • Escalate the matter if you have to, but be careful
Manage Perceptions All Year Long
  • Agree in advance on performance goals and metrics
  • Proactively upward manage your boss
  • Keep your own performance feedback file
  • Ask for feedback regularly and act on it

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Ace Your Annual Performance Review

Why do things go wrong with Performance Appraisals?  Learn how to manage perceptions all year long, and what to do if discrepancies occur.

Listen to the ‘Ace Your Annual Performance Review’ Podcast:

Ace Your Performance Review Podcast Slides

Take a look at the ‘Ace Your Annual Performance Review’ Cheat Sheet

A Guide to Ace Your Annual Performance Review

In many organizations, Annual Performance Reviews are about as popular as Ike at the Tina Turner Fan Club meeting.  They are done sporadically, if at all, and they typically have very little impact on organizational performance.

The last big multi-national corporate organization I worked for as an employee had a fascinating “system” for the annual performance review.  I would suggest it’s very typical to what is seen in other companies, so in the interests of demystifying the whole process, here is a list of definitions and translations to sort out some of the vernacular that accompanies the annual performance review:

Annual: In the case of the annual performance review, “annual” means maybe once every 18 to 24 months, or maybe never at all.

Performance Review Meeting: This is where both manager and employee avoid eye contact and share some awkward small talk before the boss launches into his/her diatribe of the last year in review.  Similar to a bad sitcom in format.

Coaching: This is the organizational equivalent of Batman.  You might see it late at night after a signal (usually a corporate memo) has been flashed, but if you see it at all, it will be in a poor light, and you’ll never be sure if it happened or not.

Developmental Opportunities: These are the things you will get fired for, if you don’t fix them.  If there were no employment laws, they would revert to what they used to be called: threats.

Pay for Performance: Managers who get along well with people, take the amount of discretionary salary dollars they have, and divide by the number of direct reports they have.  Managers who don’t care how well they get along with people give it to the people they like the most.  In the rarest of cases, there is a good measurement system in place that everyone understands, and it truly is pay for performance.  It is about as common as spotting a unicorn at the fall carnival.

Performance Appraisal Documents: This is a template that bears little resemblance to your actual job, written by someone in HR who has never worked in the core business.

Performance Review Meeting Preparation: This describes the immediate 30 seconds prior to the meeting starting

The Sandwich Method of Feedback: This is where poorly trained managers slip some “constructive” feedback in between two compliments.  For example, “Nice shoes; you’ve got some significant improvement to make on your analytical skills, but I like your socks.  Also known as the “Sh*t Filled Twinkie” method.

Performance Management Philosophy: This is the same affliction that causes writers of annual reports to declare, “Employees are our most important asset” without the implied disclaimer, “unless they cost us money, or otherwise inconvenience us.”

Seek the Employees View: This is the final 30 seconds of the meeting where the employee is expected to thank the supervisor for the constructive feedback, and declare his/her intentions to act on it.  Only trouble-makers would disagree with the feedback.  Under no circumstances should an employee ever speak his mind here.

I hope this translation helps.  For ideas on how to cope with, and ultimately succeed at your Annual Performance Review, download this week’s podcast.

How to Ace Your Annual Performance Review

OK… just about everybody hates them, and they are rarely done well, but sooner or later you will be the recipient of a Performance Review.  Probably the only person who hates this idea more than you, is your boss.  So why not make it easier for everyone concerned, and plan in advance to ace your performance review.  Learn how this week at Wily Manager.

Monday’s Tip: Get expectations articulated in writing. The more detailed the understanding you have of the expectations of you, the better you will perform.  Make sure you understand what you supposed to get done, and how those things are expected to be accomplished.

Tuesday’s Tip: Know how performance is evaluated. Does your organization use goals?  360 evaluations? Behaviourally anchored performance appraisal?  Make sure you know how your performance will be measured, and by whom.

Wednesday’s Tip: Keep a file on yourself. When things go well, or when you receive positive feedback, document it and save it.  If necessary, you can present some of this feedback if you need to dispute part of a performance review.

Thursday’s Tip: Proactively upward manage your boss.  You should be constantly clarifying and updating expectations with your boss.  There should be no surprises at an annual performance review.

Friday’s Tip: Act on feedback all year long. You need to be constantly soliciting and acting on feedback, and not wait for one annual event to take action.  Performance should be constantly monitored, refined and improved.

Avoid Procrastination — and Coffee Shops

Back when I was in University, I elevated procrastination to an elegant form of art.  Around the time every semester when I was supposed to be producing term papers, I would find just about any excuse not to do them.  I would do the requisite scheduling of time to get them done, and lock myself in either the school library or my bedroom so something would get done.

As it turns out, I would have been better off going to the pub (where at least I would have had some fun) because those long lock-down periods produced either:
a)    a thorough reading of the complete poetry works of Ezra Pound (more fun than managerial economics) when I was locked in the library

b)   the cleanest bedroom ever, if I was relegated to home.

Luckily, twenty-five years later I’m starting to understand procrastination for what it is: a total and complete lack of discipline.  Dr. Piers Steel recently wrote a book called The Procrastination Equation to help further understanding of this systemic problem.  According to Steel, procrastination affects 95% of the population (I assume the other 5% are buddhist monks who spent upwards of 20 hours per day in meditation).

Dr. Steel spent about 10 years researching procrastination for his book.  He probably could have gotten the research done in five years, if he was more disciplined, but I’m sure his room was as clean as mine was as a university student.  Interestingly, he tags coffee shops as a huge enabler of procrastination.  Add to this ubiquitous internet, television, video games and other people, and it’s remarkable we don’t all live in a catatonic state that Captain Christopher Pike found himself in in the original Star Trek series.

On this week’s podcast, Jed and I talk about why you might find yourself procrastinating, and what you might do about it.  Here’s a hint:  Nike had it right – Just Do It.

I’ve also pasted in a video clip below that’s a bit longer than normal.  It will be perfect if you’re putting something off, and you want a 3-minute reprieve from actually doing something.  We know we have a loyal following at Wily Manager, and if we can’t help you with your challenges, we’d like to enable you having fun while you wallow in them.

Now… I better get back to my writing – before I head over to the coffee shop.

Just Do It…How to Overcome Procrastination

We can tell by the time of day that most people view our website, that you are probably putting something off while reading this.  This irony is not lost on us, so let’s see what we can do about it.  Join us this week at Wily Manager to learn about how to avoid procrastination, or at least how to have fun while you’re putting things off.

Monday’s Tip: Figure out why you’re procrastinating.  Are you unorganized? Are you overwhelmed?  Do you not like doing what you’re putting off?  Do you not know how to do it?  Why is this so easy to put off?  Figure it out.

Tuesday’s Tip: Get important things into your schedule.  One reason you may not get around to that important task, is because you don’t make time for it.  Truly question a task’s importance, and ensure your most important tasks are scheduled.  Don’t be afraid to strike unimportant things off your list.

Wednesday’s Tip: Delegate to others.  Delegation is hard work.  It also might take more time at first, but successfully offloading recurring tasks to others is great way to get a tick in the box for you.

Thursday’s Tip: Break down a larger task into smaller bits.  It’s easy to be overwhelmed by large tasks.  Take a few minutes to break the task into reasonable sized pieces, and then tick those smaller tasks off.  The momentum you create will enable the larger task to get done sooner and more easily.

Friday’s Tip: Just do it.  Sometimes, you just need to roll up your sleeves and get it done.  If you’ve put an important task off for some time, schedule a time and be disciplined about getting it done.

Procrastination – Later, Dude!

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Why Are You Procrastinating?
  1. Priorities – You’re not organized.  Other things seem more important.
  2. Overwhelmed – The task or job seems just too big.  You’re not sure how to do it.
  3. Satisfaction – You know you won’t like doing it.
How to Stop Procrastinating

1. Priorities

  • Force rank your to do list
    • Does it have a deadline?
    • Think through the consequences to determine how important it is
    • How important is it to others?
  • Take them from your to do list … and into your calendar
  • Delegate

2. Overwhelmed

  • Break the job down into smaller, more manageable tasks.
  • Track your progress.
  • Don’t assume you have to do it by yourself.  Ask for help.
  • Make sure you’re clear on expectations.
  • Delegate.

3. Satisfaction

  • Eat the frog first.
  • Tell somebody else about your commitment and ask them to check on your progress.
  • Delegate.

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Procrastination – Later, Dude!

Learn why you procrastinate, and what you can do about it.

Listen to the ‘Procrastination’ Podcast:

Procrastination Podcast Slides

Take a look at the ‘Procrastination’ Cheat Sheet

Bad Bosses? Not to criticize, but you’re stupid!

Larry was my boss back when I had a real job – the kind of job where you show up every day (in body, at least), work as part of a cog in a huge corporate wheel, and try to attach meaning to mundane tasks.

The world was black and white for Larry:  if he thought you were a hard worker, he could be charming and funny.  If he didn’t like the way you worked, your life at work quickly descended into a living hell.  In the core skills and talents of the business we were in, there was probably no one stronger than Larry.

Larry did many things right as a leader;  he was not burdened by the need to have people like him, he got lots done, he was an excellent teacher, and he consistently produced the desired results.

As you can imagine, he also did a number of things wrong.  His treatment of people he didn’t like would clearly fall under the definition of harassment if it happened today.  I still remember the day when he repeatedly shouted at one of his direct reports (in front of many others), “You’re stupid!  You’re a stupid, stupid man!”

No one knows how many potentially good people he chased out of the business because his first impression of them wasn’t good.  And his volatile demeanor often took a minor incident and exaggerated it into a major crisis that required more time and energy by all involved to finally get resolved.

The company did invest in Larry by sending him off to corporate charm school, where he learned to soften his feedback:

“Not to criticize, but you’re stupid”

When I went on to leadership roles, Larry was a role model for me – both for what he did well, and by serving as a warning beacon for things he didn’t get right.  Here are some lessons I learned from Larry, that still guide me today:

  • If you want a lot of friends, or have a high need for the approval of others, you need to stay in an individual contributor’s role.
  • You always need to treat people with respect.  It doesn’t mean, however, that you don’t hold them accountable.
  • You need to be absolutely clear about your expectations, and then dole out both positive and negative consequences when things go right/wrong.  Leaders who think they can over-acknowledge good performance, and not deal with poor performance, are weak and will fail.
  • What you do is far more powerful than what you say.
  • Leadership is hard work

Larry retired many years ago, yet his impact on me (and a great many others) is still felt.  I’m sure if I asked Larry, he would have absolutely no idea how profound his influence was on me or anyone else.

So one final lesson from Larry: As a leader, you have a significant impact on people’s lives… perhaps for decades to come.